Free to use for your own customers, with your own name on it. No sign-up, no email asked.
The format, top to bottom
- Cover. Your logo, the trip title, the customer's name, the dates and the travellers. One strong photo of the destination does more than three small ones.
- The trip at a glance. A short table: day, date, from and to, overnight at. The customer should grasp the whole trip in ten seconds.
- One block per day. The day and date, a title, then morning, afternoon and evening, and the overnight stay with meals and travel time.
- Hotels. City, hotel, room type, meal plan and nights.
- Inclusions and exclusions. The same lists as the quotation, so the two never disagree.
- Before you travel. Documents, what to pack, weather, check-in times.
- Contacts. You, the driver, a local contact, with phone numbers.
The format, filled in
The whole sample, as it prints. The blank PDF is the same layout with placeholders.
Saffron Route Holidays
Mumbai
SR
Itinerary
Udaipur and Jaipur, 4 nights
| Prepared for | Kavita Rao | Travel dates | 12-16 Dec 2026 |
| Travellers | 2 adults, 1 child aged 9 | Prepared by | Hetal Shah |
The trip at a glance
| Day | Date | Plan | Overnight |
|---|---|---|---|
| Day 1 | Sat 12 Dec | Arrive Udaipur, sunset boat on Lake Pichola | Udaipur |
| Day 2 | Sun 13 Dec | City Palace, Saheliyon ki Bari, Bagore ki Haveli | Udaipur |
| Day 3 | Mon 14 Dec | Drive to Jaipur via Ajmer | Jaipur |
| Day 4 | Tue 15 Dec | Amber Fort, Hawa Mahal, Johari Bazaar | Jaipur |
| Day 5 | Wed 16 Dec | Drop at Jaipur airport | Departure |
Day by day
Day 1Sat 12 DecArrive Udaipur, sunset boat on Lake Pichola
| Arrival | Pick-up at Udaipur airport, about 30 minutes to the hotel. Check-in from 2 pm. |
| Evening | Sunset boat on Lake Pichola, about an hour, from the City Palace jetty. |
| Overnight | Lakeview Haveli, Udaipur. Breakfast. |
Day 2Sun 13 DecCity Palace, Saheliyon ki Bari, Bagore ki Haveli
| Morning | Leave at 9:00. City Palace, about three hours. |
| Afternoon | Lunch in the old city, then Saheliyon ki Bari, 15 minutes by car. |
| Evening | Folk dance show at Bagore ki Haveli, 7 pm. A short walk from Gangaur Ghat. |
| Overnight | Lakeview Haveli, Udaipur. Breakfast. |
Day 3Mon 14 DecDrive to Jaipur via Ajmer
| Morning | Check out after breakfast, leave by 8:30. |
| Drive | About 400 km, 7 to 8 hours with a lunch stop near Ajmer. |
| Evening | Check in and rest. |
| Overnight | Pink City Courtyard, Jaipur. Breakfast and dinner. |
Day 4Tue 15 DecAmber Fort, Hawa Mahal, Johari Bazaar
| Morning | Leave at 8:30. Amber Fort by jeep, about two hours. |
| Afternoon | Hawa Mahal photo stop, City Palace and Jantar Mantar, next to each other. |
| Evening | Free. Johari Bazaar is 10 minutes from the hotel. |
| Overnight | Pink City Courtyard, Jaipur. Breakfast and dinner. |
Day 5Wed 16 DecDrop at Jaipur airport
| Morning | Breakfast, check out by 11 am. |
| Drop | Jaipur airport, about 30 minutes. Be there two hours before a domestic flight. |
Hotels
| City | Hotel | Room | Meal plan | Nights |
|---|---|---|---|---|
| Udaipur | Lakeview Haveli | Deluxe | CP, breakfast | 2 |
| Jaipur | Pink City Courtyard | Premium | MAP, breakfast and dinner | 2 |
Included
- Hotels as listed, with the meals listed
- Innova Crysta with driver, Day 1 to 5, airport to airport
- Lake Pichola sunset boat for three
- Amber Fort jeep and entry for three
Not included
- Flights
- Entry to monuments not listed
- Lunches, and dinners in Udaipur
- Tips and anything not listed above
Before you travel
- Carry a photo ID for each adult; hotels ask at check-in.
- December evenings in Rajasthan are cold. Pack a jacket.
- The driver's name and number come on WhatsApp the evening before Day 1.
Contacts
| Your agent | Hetal Shah, Saffron Route Holidays |
| Driver | Sent on WhatsApp the evening before Day 1 |
Sample itinerary: the agency, customer and hotels are an example. Free itinerary format from triplli.com/guides/itinerary-format-for-travel-agency
[Your agency name]
[Address, city] [Phone] [Email]
[Logo]
Itinerary
[Trip title, nights]
| Prepared for | [Customer name] | Travel dates | [dates] |
| Travellers | [adults, children with ages] | Prepared by | [your name] |
The trip at a glance
| Day | Date | Plan | Overnight |
|---|---|---|---|
| Day 1 | [day, date] | [where they go] | [city] |
| Day 2 | [day, date] | [where they go] | [city] |
| Day 3 | [day, date] | [where they go] | [city] |
| Day 4 | [day, date] | [where they go] | [city] |
Day by day
Day 1[day, date][where they go]
| Morning | [places, times, travel time] |
| Afternoon | [ ] |
| Evening | [ ] |
| Overnight | [hotel, city, meals] |
Day 2[day, date][where they go]
| Morning | [places, times, travel time] |
| Afternoon | [ ] |
| Evening | [ ] |
| Overnight | [hotel, city, meals] |
Day 3[day, date][where they go]
| Morning | [places, times, travel time] |
| Afternoon | [ ] |
| Evening | [ ] |
| Overnight | [hotel, city, meals] |
Day 4[day, date][where they go]
| Morning | [places, times, travel time] |
| Afternoon | [ ] |
| Evening | [ ] |
| Overnight | [hotel, city, meals] |
Hotels
| City | Hotel | Room | Meal plan | Nights |
|---|---|---|---|---|
| [city] | [hotel] | [room type] | [meal plan] | [nights] |
| [city] | [hotel] | [room type] | [meal plan] | [nights] |
Included
- [hotels and meals]
- [car and driver]
- [activities and entries]
Not included
- [flights]
- [entries not listed]
- [meals not listed]
Before you travel
- [documents to carry]
- [weather and what to pack]
- [check-in and check-out times]
Contacts
| Your agent | [name, phone] |
| Driver | [name, phone] |
Free itinerary format from triplli.com/guides/itinerary-format-for-travel-agency
A day, written well
One day from the sample. It gives times and distances, not adjectives:
| Day 4, Tue 15 Dec | Jaipur: Amber Fort, Hawa Mahal and the old city |
| Morning | Leave the hotel at 8:30. Amber Fort by jeep, about two hours. |
| Afternoon | Hawa Mahal photo stop. City Palace and Jantar Mantar, next to each other. |
| Evening | Free. Johari Bazaar is ten minutes from the hotel. |
| Overnight | Pink City Courtyard, Jaipur. Breakfast and dinner. About 40 km by car today. |
Rules that make an itinerary easy to read
- Dates on every day. "Day 3" means nothing to a customer checking which day the museum is closed.
- Travel time for every drive. "Jodhpur to Udaipur, about 5 hours by road" prevents the one complaint you can predict.
- No prices. Money belongs on the quotation and the invoice. An itinerary gets forwarded to the whole family; your price should not travel with it.
- A photo per day, not per paragraph. It helps the customer picture the trip without turning the PDF into a brochure they scroll past.
- Send a PDF. It keeps its layout on WhatsApp and prints cleanly.
After the booking: the trip document
Once the trip is booked, the customer needs a different document: hotel confirmation numbers, the driver's name and number, pick-up times and what to pack. Keep the sales itinerary and the travel document separate, so the first can be generous and the second exact.
Building itineraries in Triplli
In Triplli a day is a title, start and end times, and items picked from your catalogue, with photos from your own library. Import a template of a trip you sell often and adjust it; drag days to reorder and the dates follow. The itinerary PDF comes out in your logo and colour and carries no money at all. When the trip is booked, the trip document holds the confirmations, drivers and timings. See the itinerary builder or the document designs.
