Free to use for your own customers, with your own name on it. No sign-up, no email asked.
Every field, and why it is there
| Field | What it is for |
|---|---|
| Receipt number | One series per financial year, with no gaps, so any receipt can be found when the customer or your CA asks about it. |
| Date | The day the money reached you, not the day you wrote the receipt. |
| Received from | The person who paid. For a family trip, the one whose account the money came from. |
| Booking and trip | Your ticket or file number, the destination, dates and travellers, so the payment is tied to one trip. |
| Towards | Advance, part payment or balance. It settles which payment this is if a dispute comes later. |
| Amount, in figures and words | Words stop a figure being changed by hand. |
| Paid by | UPI, bank transfer, card or cash, with the UPI or bank reference. |
| Trip total, received so far, balance | The customer always knows where they stand, and you never have to work it out again. |
| Signature or name | Who received it for the agency. |
The receipt, filled in
The sample as it prints. The blank PDF is the same layout with placeholders.
Saffron Route Holidays
Mumbai
Payment receipt
| Receipt no. | R-2627-0031 |
| Date | 20 Nov 2026 |
| Received from | Kavita Rao, Pune |
| Ticket no. | T-0142 |
| Trip | Udaipur and Jaipur, 12-16 Dec 2026, 2 adults, 1 child |
| Towards | Advance |
| Paid by | UPI, reference 4317 2208 9921 |
Amount received
₹20,000
Twenty thousand rupees only
| Trip total | ₹56,380 |
| Received so far, with this receipt | ₹20,000 |
| Balance | ₹36,380, due by 27 Nov 2026 |
Received by
Hetal Shah
Sample receipt: the agency, customer and reference are an example. Free receipt format from triplli.com/guides/travel-agency-payment-receipt-format
[Your agency name]
[Address, city] [Phone] [GSTIN if registered]
Payment receipt
| Receipt no. | [one series per financial year] |
| Date | [date] |
| Received from | [customer name, city] |
| Ticket no. | [your booking or file number] |
| Trip | [destination, dates, travellers] |
| Towards | [advance, part payment or balance] |
| Paid by | [UPI, bank transfer, card or cash, with the reference] |
Amount received
[amount]
[amount in words]
| Trip total | [ ] |
| Received so far, with this receipt | [ ] |
| Balance | [amount, due by] |
Received by
[name and signature]
Free receipt format from triplli.com/guides/travel-agency-payment-receipt-format
One receipt per payment
Tour packages are rarely paid at once. A common pattern is an advance to hold the booking and the balance before travel, sometimes with a part payment between; the parts and dates are yours to agree with each customer. Give each payment its own receipt and its own number, and show on every receipt what has been received so far and what is still due. When the last receipt shows a balance of nil, the trip is paid.
- Write the reference. A UPI or bank reference on the receipt ends the "I paid, check again" conversation in one message.
- Never reuse a number. If a receipt is wrong, cancel it, keep the copy and write a new one with the next number.
- Send it the same day. A receipt sent while the customer still has the payment screen open builds more trust than any brochure.
If you are registered for GST: the receipt voucher
Under section 31(3)(d) of the CGST Act, a registered supplier who receives an advance for a supply issues a receipt voucher. Rule 50 of the CGST Rules lists what it carries: the supplier's name, address and GSTIN; a serial number unique in the financial year; the date; the customer's name, address and GSTIN if registered; a description of the service; the amount of the advance; the rate and amount of tax; the place of supply, with the state's name and code when it is in another state; whether tax is payable on reverse charge; and a signature. The tax invoice follows when the service is supplied.
How GST applies to your packages, and so what your voucher shows, depends on whether you bill at 5% on the gross package or 18% on a service charge. The 5% or 18% guide covers both, and the GST bill format covers the invoice.
Receipts in Triplli
In Triplli a payment is recorded on the ticket it belongs to. Each one gets a receipt numbered in one series per financial year, with the ticket number, the trip, who paid and how, what it was towards, the amount received and the balance remaining, in your logo and colour, with your UPI QR for the rest. Payments due today sit on Home, so you know whom to chase. Triplli never sends the receipt or a reminder for you: you send it from your own WhatsApp. See invoices and receipts in Triplli.
This describes the law as of 10 Nov 2026, from the sources named on this page. It is not tax advice. Rates change with the Budget and the GST Council, so confirm with your CA before you invoice.
